Use Export if you just need one folder (or a few), not the entire contents of the pst file. pst file you should copy it, not export, to create a backup. You would use Export to create a backup of your data, especially when you are not using a pst file, or to create a copy to use on another computer. So… while Export copies the items you are exporting, Archive removes them from your current data file. When you use Archive, you move the items to a. When you use Export, you create a copy of the items in a Personal Folder file (.pst). Is that the way to go? I Export with the PST output option the same as Archive - or at least does it create the same type of output file? I was afraid to try the Archive function until I know whether it will delete the emails and whether I can get them back, if I want to. I started the Export function and I see that I have the option of selecting a PST file as the output. I may want to reload them at some point in the future so that I can read them, reply to them, or whatever. Can someone explain the difference between the Export and Archive functions in Outlook? I would like to save selected folders of emails to a file that is external to the primary PST file.
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